SEPTEMBER 27-30, 2015
INDIANAPOLIS, INDIANA
FAQ

Onsite Registration & Check-In

Upon arrival, please stop by the Registration Desk to receive your name badge and other conference materials.

Registration Desk Hours

Sunday, September 27

Monday, September 28

Tuesday, September 29

Wednesday, September 30

9:00 a.m. - 6:30 p.m.

8:00 a.m. - 4:00 p.m.

8:00 a.m. - 4:00 p.m.

8:00 a.m. - 10:30 a.m.


Conference Attire
Business casual attire is appropriate for all conference activities. Please keep in mind, the meeting rooms will be air-conditioned so you may want to bring a blazer or sweater for the sessions. 

Name Badge Policy
Please remember to wear your badge while attending all NAGDCA functions. This allows you access to conference sessions, meals and receptions. Your badge is proof of registration. Without it, you will not be allowed to participate in any conference activities. 

Special Assistance
Should you need assistance during the conference, please stop by the Registration Desk or look for NAGDCA staff. 

Cell Phones/Mobile Devices
As a courtesy to speakers and other attendees, please refrain from the use of PDAs or cell phones during presentations. We ask that you kindly turn off your phone/PDA or set it to vibrate and leave the session if you receive a call or page. 

Photography Disclosure
NAGDCA takes photographs during its meetings and events for use in association advertising, newsletters and other promotional materials, whether in print, electronic or other media, including the NAGDCA website. By participating in this conference you grant NAGDCA the right to use your name and photograph for such purposes. 

Luggage Storage
Luggage storage will be available on Wednesday, September 30 from 7:30 am to 1:00 pm; luggage will be stored outside of the general session room, Grand 5, in the JW Marriott. Luggage storage is coordinated by the JW Marriott. 

Networking Lounge
Visit the NAGDCA Networking Lounge on the 3rd floor behind the registration desk. Utilize the space to check your email, network with colleagues, or just take a short break during the conference. 

Business Center

Taking care of business remotely is easily facilitated with the Marriott Hotel Business Center.  The center offers copy and fax services, internet access and office supplies. 

When and where will the conference be held?
NAGDCA's 2015 Annual Conference will take place September 27 - 30, 2015, at the JW Marriott Indianapolis.

How do I get a hotel room for the conference?
NAGDCA has reserved a block of rooms at the JW Marriott Indianapolis. Once registered, attendees will receive information regarding the hotel block. Attendees may only reserve a room after they've registered for the conference.

If I cancel my conference registration, is my hotel room automatically canceled and vice versa?
No. These are independent of each other, and you need to cancel each separately.  As a reminder, the hotel will charge a penalty for all reservations not canceled at least 72 hours before the scheduled arrival date. 

How can I register for the conference? 
Conference registrations will be handled via NAGDCA's secure registration website.  Media Representatives can register complimentary through the online form.  If you need to pay by check, please complete the online registration form and print the final summary page.  Then mail it, along with your payment to: NAGDCA, PO Box 1017, Lexington KY 40588-1017.

Can I register to attend just the one day of the conference?
Sorry, NAGDCA does not offer single day registration. 

How will I know that NAGDCA has received my registration form?
A registration and purchase confirmation will be e-mailed to you, generally within 2-3 business days after payment is received.  

Can I get a refund if I need to cancel my registration?
To receive a refund, a notice of cancellation must be made to NAGDCA in writing by September 4, 2015. In the event that special circumstances such as a serious illness, accident, or death of a family member arise and the circumstances cannot be reported until after September 4, documentation to support the special circumstance (e.g., a physician's statement) will be required in order to process a refund. A $25 processing fee will apply after August 25, 2015. No refund will be considered for special circumstances reported after September 30, 2015. You can e-mail your cancellation request or substitution information to Susan Frank at sfrank@amrms.com

If I am unable to attend the conference, can I send someone in my place?
Yes.  If you are unable to attend the conference and have already registered, you may designate another person to take your place.  Substitutions must be made in writing.  Please contact Susan Frank at sfrank@amrms.com or (859) 514-9835.  Be sure to include complete contact information for the new attendee as well as the name of the person that is being replaced. 

How can I get a receipt for my registration?
A registration and purchase confirmation will be e-mailed to you, generally within 2-3 business days after payment is received.  

Can I get a copy of the attendance roster?
Access to advance registration lists is a benefit of Silver, Gold, and Platinum level conference sponsorships.  All attendees may access the preliminary conference roster utilizing the conference mobile app.  A final roster will also be emailed to all attendees approximately two weeks after the event.  If you did not include your e-mail address on your registration form, please contact Susan Frank at sfrank@amrms.com or (859) 514-9835. A limited number of printed attendance rosters will be made available to conference attendees upon request at check-in.

Registration lists are provided as a service for conference attendees, offering a convenient way to network with colleagues. The data provided in these lists may not be harvested, sold to others, incorporated into any type of database, used to generate mailing lists, or employed for any promotional purpose. 

How can I get a copy of a speaker's PowerPoint presentation?
Any presentations made available on-site will be posted on NAGDCA's website prior to the event. An e-mail will be sent to all attendees once these materials are available for review and download. 

Contact Us
Still have questions? We are here to help! Contact Liz Fossett at (859) 514-9218 or lfossett@amrms.com with any additional questions.